Bylaws
Sunil Moreker
IPOS Bylaws
International Pediatric Oculoplasty Society -IPOS

We in IPOS (International Pediatric Oculoplasty Society) believe that integrated approach must continue to
be the basis for treatment  of injured bodies and  one should get a combined benefit of ophthalmology,
plastic surgery, neurology,  ENT skills with a readily accessible knowledge base and  understanding of
basic pathology, radiology .Microbiology knowledge is a must to prevent infections in these cases.  We
believe that all faculty members in these fields have an obligation to teach new students, their discipline,
and their self-integrity to model the highest standards of professionalism in all aspects of their lives. And,
we believe in equality of cultural diversity, embracing all colleagues regardless of geographic or political
boundaries. As disease is universal, so too must be the preparation of all those who train future
generations of oculoplastic surgeons.

The mission of the International Pediatric Oculoplasty Society  is to advance pediatric oculoplastic and
reconstructive surgery through integration and to ensure that the teaching and learning of ophthalmology
continues to be firmly grounded in technology and that it continues to evolve.

We strive to achieve this by:
1.        sharing current and innovative means to treat the ophthalmology conditions that are common to
these fields,
2.        providing a multidisciplinary forum for discussion of issues affecting oculoplasty
3.        serving as an international voice to enhance the public's appreciation of the crucial role of
oculoplastic surgeon in health and health care

Office bearers (2009 -2013)
President –Dr Sunil Moreker
Vice President- Dr Nilesh Panchal

Office- A 132 Palash Towers, Veera Desai Road, Andheri(w),Bombay 400053,Maharashtra,India


Proposed BYLAWS

ARTICLE I. Name
The name of the society shall be the International Society of Oculoplastic ,Plastic and Reconstructive
Surgery,(ISOPRS) and it shall be incorporated as a nonprofit corporation in Bombay, India

ARTICLE II. Purpose
The purpose of the society shall be to promote oculoplasty education through faculty development and to
encourage that the teaching and learning of oculoplasty continues to be firmly grounded in science and
technology and is done in an integrated manner. This approach should be available to all who wish to
avail of it. All people associated with oculoplasty education should themselves not only be trained in
oculoplasty  but also in reconstructive technology and should be actively involved in evolution of
infection prevention technologies through ongoing medical  research and should dissipate their
experiences  through papers in peer-reviewed journals  and presentations in conferences. The society
will help members in these affairs and provide an international platform for discussion regarding the
directions oculoplasty  takes in the years to come. It will also help prospective oculoplasty surgeons
who wish to avail of advances in these technologies to learn how to use them.

ARTICLE III. Activities and Restrictions on Activities
Proposed Activities
In a phased manner the society shall take up the following activities
A)        Online CME s on oculoplasty.
B)        Yearly programs via teleconference
C)        Quarterly teaching learning activities amongst country faculty and full and student members
D)         Monthly online meetings between full members and student members facilitated by one faculty
member
E)        Database of teaching oculoplasty and recourses to be maintained.
F)        Database of Evidence based treatments for treating oculoplasty conditions.
G)        Stress on ethics, communication skills and management skills as well as compassion and empathy
H)        Publication of newer research done by members.
I)         Educational  sub committees –the A to Z of oculoplasty
a)        Oculoplastic anatomy
b)        Orbital fractures
c)        Orbital tumors
d)        Cavernous sinus diseases
e)        Pituitary  tumors  affecting the eye
f)        Traumatic optic nerve disorders
g)        Nerve palsies
h)        Botox
i)         Strabismus in oculolasty
j)        Thyroid eye diseases
k)        Lagophthalmos
l)         Lid abnormalities
m)        Inflammatory orbital conditions
n)        Empty sockets
o)        Orbital implants
p)        Exenteration
q)        Cryptophthalmos
r)        Microphthalmos and anophthalmos
s)        Craniofacial abnormalities
t)         Endoscopy  in oculolasty
u)        Ocular oncology
v)        Cosmetic prosthesis
w)        Cosmetic surgery
x)        Ocular surface abnormalities
y)        Oculoplastic radiology
z)        Sac abnormalities

All sections of educational committee will have a director and all directors will elect amongst themselves
4 members to the Board of Education of ISOPRS. All education section committee directors are selected
by application  and change every year as per maximum qualification as decided by nomination committee
and subject to approval of Board of directors and have to fulfill criteria for Board of directors and may be
called upon to fill vacancies in the Board of directors positions
Section 1. No part of the earnings of the society shall inure to its members, officers, or other private
persons, except that the council shall be authorized and empowered to pay reasonable compensation
for services rendered in direct support of its purpose.  
Section 2. No part of the activities of the society shall be directed toward intervening in political
campaigns.  

ARTICLE IV. Membership
•        All Memberships are generally by invitation.
•        Applications can made and if meritorious will be considered by the board.
•        All membership issues will be dealt by the Board finally.

Membership classes-
A)        Patron members- No membership dues

1)        Principals/Deans/Professors involved in oculoplasty over 15 years but cannot commit time.
2)        Any discipline involving oculoplasty and support branches.

Can
1)        Select a faculty member in ophthalmology and submit to board.
2)        Can suggest an ophthalmologist’s name for board of directors.
3)        No voting rights but can have voting rights if converted to faculty member( if interested, fulfills
criteria, pays dues and ready to commit time to the mission)

B)        Faculty members- Membership dues-$ 100/year or 5 % of yearly salary (whichever is less-can
be waived by board if meritorious)
Eligible to become board of director member if completes 5 years as faculty
Every term faculty members elect amongst themselves one member (who finishes 5 years and submits
one addition to the databases on oculoplasty teaching and Evidence based treatments for students of
oculoplasty in ophthalmology) to be a board of director member.

a.        Eligibility
Full member for four years or four of the following
a)        Associate Professor or above in a medical college that grants postgraduate qualification in
ophthalmology
b)        More than 2 papers or publications in oculoplasty at  conferences or peer reviewed indexed
journals of which at least five in  medical education
c)        One  instruction course in oculoplasty nationally and  one in medical education nationally
d)        Willingness to work actively for the mission of the ISOPRS
e)        Willingness to conduct personally 15 CMEs in a year in country of residence any one in another
country during term
f)        Willingness to conduct 20 online CMEs during tenure.
g)        Elected  as exceptional by full members

C)        Full members-Membership dues-$ 50/year or 5 % of yearly salary(whichever less and can be
waived by board if meritorious)
          Full member is eligible to become faculty member after four years.
         Every term full members elect amongst themselves one member who finishes 4 years to be a
faculty member and submits one addition to the databases on oculoplasty technology and Evidence
based treatments for students of oculoplasty.

a.        Eligibility
a)        Any ophthalmology teaching post in any medical college or institute.
b)        One student member elected by student members as exceptional based on performance.
c)        Demonstrated interest in teaching oculoplasty in ophthalmology
i)         Two papers on oculoplasty in national conference or  one in international conference or indexed
journal or
ii)        Atleast one year of teaching oculoplasty in ophthalmology or
iii)        Atleast 2 publications in oculoplastic ophthalmology or
iv)        Any teacher elected as exceptional by student members
v)        Any student member who finishes one year as student member and      procures a teaching
attachment in a medical college/institute and has attended 75 % of training programmes with 75%
proficiency and submits one research paper to the council.

D)        Student members –no membership dues
Eligibility criteria-any student of ophthalmology interested in pursuing oculoplasty teaching as a career
and can procure a certificate stating the same from the Head of Department of Ophthalmology of any
institute.

E)        Fellow of Educational subcommittee-no dues
Any ophthalmologist who submits proof of having completed a fellowship in that field or two papers in
indexed peer reviewed journals in that field, subject to clearing an examination in that subspecialty, and
approval by Board.


Section 1. The Board may establish and/or change the membership classes. The Board of Directors shall
set the dues amount and the criteria for each class of membership.  
Section 2. All individuals who are faculty members in good standing shall have the right to vote, hold
office, and serve on committees. To be in good standing, a faculty member must not be more than six
months in arrears in his/her dues and financial obligations to the Association. Individuals more than six
months in arrears in their dues will be declared inactive, but retained on the membership rolls for an
additional six months. Inactive members can reinstate their good standing by payment of current and all
past dues.  
Section 3. Individuals whose dues are more then 1 year in arrears shall be dropped from the
membership rolls.  
ARTICLE V. Officers
Section 1. The Officers of the council shall be the President, Vice President, Secretary, Treasurer, Joint
Treasurer and the Immediate Past President. The term of office for all Officers shall be five years, and
the election procedure is as described in Article VII. Officers may be re-elected for one additional term.
Section 2. President. The President of ISOPRS is the highest ranking elected officer of the society and is
directly accountable to the membership. The President leads the Board of Directors in development of the
strategic goals and objectives of the organization and provides direction and leadership. The President
serves as the Chair at the Board of Directors, Executive Committee and Annual General Meetings. The
first president shall be nominated by founders and thereafter decided after the bylaws are sent to all
medical colleges in the World Medical Register and nominations are requested for board of directors. The
nominations will be screened and those fulfilling criteria for office bearers will be nominations for various
posts which will be decided by mutual election. The member with maximum qualifications will become the
president if he consents. Till then the founder president continues as President. All further presidents
will be those with maximum qualifications and consenting.  
Eligibility criteria for President
1)        Fulfils criteria for Board of Directors
2)        Held a post of Dean/Director of education/Professor/Chief Academic Officer  in any institute
granting postgraduate super specialty qualification in Oculoplastic Ophthalmology
3)        Presented more than five papers related to oculoplasty at any conference/workshop/CME of
which at least one should be of an international level not held in the same country where the individual
resides or any five publications on the same in a peer reviewed indexed journal
4)        Served as editor/associate editor/editorial board member of a peer reviewed indexed journal or
reviewer for atleast five indexed peer reviewed journals on medical education
5)        Conducted at least 5 instruction courses in oculolasty ophthalmology of which atleast two in an
international conference of which one should have been held in a country other than that of the
individuals permanent residence
6)        Willingness to work actively for the mission of the ISOPRS
7)        Willingness to conduct personally 3 CMEs in a year in country of residence any one in another
country during term
8)        Willingness to conduct 5 online CMEs during tenure

Vice -President is declared President at the end of the tenure of the president if he fulfils the criteria. In
case the vice president does not fulfill the criteria the president continues till the vice president fulfils the
criteria.
Section 3. Immediate Past President. In those years when a new President is elected, the current
President assumes the office of Immediate Past President on July 1st. A vacancy in the office of
Immediate Past President cannot be filled by appointment. The tenure is five years. The  tenure of the
present Immediate Past President continues if there is a vacancy.
Section 4. Vice President. The Vice President functions as a direct aid to the President carrying out tasks
that complement the work of the council. The Vice President shall function as the council’s President in
the absence of the President and, in the event of a vacancy, shall succeed and assume the office of the
President.  
Eligibility criteria for Vice-President
1)        Fulfils criteria for Board of Directors
2)        Held a post of Dean/Director of education/Professor/Chief Academic Officer  in any institute
granting postgraduate super specialty qualification in oculoplasty Ophthalmology
3)        Presented more than three papers related to Oculoplasty at any conference/workshop/CME of
which at least one should be of an international level not held in the same country where the individual
resides or any five publications on the same in a peer reviewed indexed journal
4)        Served as editor/associate editor/editorial board member of a peer reviewed indexed journal or
reviewer for atleast three indexed peer reviewed journals on medical education
5)        Conducted at least 3 instruction courses in oculoplasty ophthalmology of which atleast one in an
international conference which should have been held in a country other than that of the individuals
permanent residence
6)        Willingness to work actively for the mission of the ISOPRS
7)        Willingness to conduct personally 5 CMEs in a year in country of residence any one in another
country during term
8)        Willingness to conduct 10 online CMEs during tenure


Section 5. Secretary. The Secretary oversees the recording of proceedings of meetings of the Society
and the Board of Directors, and is responsible for the Society’s correspondence. If the board does not
have any reservations, the secretary, if he wishes, can succeed the vice president, if he fulfills the
eligibility criteria.  
Eligibility criteria for Vice-President
1)        Fulfils criteria for Board of Directors
2)        Held a post of Dean/Director of education/Professor/Chief Academic Officer  in any institute
granting postgraduate qualification in Ophthalmology
3)        Presented more than two papers related to oculoplasty related fields at any
conference/workshop/CME of which at least one should be of an international level not held in the same
country where the individual resides or any three publications on the same in a peer reviewed indexed
journal
4)        Served as associate editor/editorial board member of a peer reviewed indexed journal or
reviewer for atleast three indexed peer reviewed journals on medical education
5)        Conducted at least 2 instruction courses in ophthalmology of which atleast one in an international
conference which should have been held in a country other than that of the individuals permanent
residence
6)        Willingness to work actively for the mission of the ISOPRS
7)        Willingness to conduct personally 10 CMEs in a year in country of residence any one in another
country during term
8)        Willingness to conduct 15 online CMEs during tenure

Section 6. Treasurer. The Treasurer oversees the financial records of the society according to standard
accounting practices, and, whether performed personally or through the council’s administrative office,
is responsible for safeguarding the society’s funds. He or she presents periodic reports on the financial
status of the society to the Board of Directors and a full report to the membership at the Annual Society
Meeting. The treasurer shall work under the secretary. Treasurer can become secretary. Joint
Treasurer becomes treasurer at completion of term of treasurer.

Section 7. Individuals joining the Board of Directors by appointment as an Officer shall not serve more
than 15 consecutive years in that office.  

ARTICLE VI. Board of Directors –no membership dues
Eligibility for being a member of Board of Directors
Any teacher who fulfils four of first six criteria
1)        More than 8 years of teaching in a medical college (undergraduate and postgraduate both)
recognized in that country.
2)        Associate Professor or above in a medical college that grants postgraduate qualification in
ophthalmology
3)        Held any post in oculoplasty in any institute granting a qualification in ophthalmology recognized
by the government of that country.
4)        More than 20 papers or publications in ophthalmology at  conferences or peer reviewed indexed
journals of which atleast five in  medical education
5)        More than 5 instruction courses in ophthalmology nationally/internationally of which one in medical
education
6)        Willingness to work actively for the mission of the IOTTC
7)        Willingness to conduct personally 15 CMEs in a year in country of residence any one in another
country during term
8)        Willingness to conduct 20 online CMEs during tenure


Section 1. The Board of Directors shall be the principal governing body of the Council. The Board shall
consist of the Officers and  Directors. In addition it will also include the 4 members of Board of Education
of ISOPRS.  
Section 2. The term of office for each Director shall be twelve years with three Director positions being
annually subject to election. Directors may be re-elected for one additional term. The election procedure
for Directors is described in Article VII.  
Section 3. The Board shall meet quarterly, or more often if the need arises, at the call of the President or
at least three members of the Board. Board meetings may be held in person, by teleconference, or other
electronic means. A proposed agenda and supporting materials shall be made available to Board
members prior to a Board meeting.  
Section 4. A quorum shall consist of one more than half the current number of Board members and must
include at least two members of the Executive Committee.  
Section 5. In the event a vacancy occurs on the Board, the President shall, with the approval of the
Board, appoint a member to fill the vacancy. Appointed members shall serve out the term of the
individuals they replace on the Board. Individuals joining the Board of Directors by appointment as a
Director shall not serve more than 6 consecutive years in that office.  
Section 6. With the approval of the Executive Committee, the President may recommend that any Board
member be removed from office by the following procedure: 1) reasons for the proposed action must be
provided in writing to the member, 2) the member shall have 60 days in which to represent themselves at
a meeting of the Board, 3) a two-thirds vote of the current number of Board members shall then decide.  

ARTICLE VII. Nominations and Elections
These rules shall come into force after the first committee completes its term.
Section 1. Nominations. The Nominating Committee shall on or before February 25th submit to the Society
Manager a list of candidates for each position subject to election in that year. At least three candidates
must be  non-Indian members.  The names of these individuals, and other such supportive materials as
deemed appropriate by the Nominating Committee, shall be posted to the Society's website on or before
March 1. The Society’s administrative office shall mail or fax a copy of these materials to those ISOPRS
members who have previously indicated they do not have Internet access. Between March 1 and March
15, members may petition for additional candidates to be added to the ballot. Such nomination petitions
may consist of either a single document or separate letters. To qualify for nomination by petition, each
candidate must have the support of at least 15 ISOPRS members in good standing. All petitions and
letters must be addressed to and received by the Society Manager on or before midnight Indian Standard
Time (GMT+5) of March 15.  
Section 2. Elections. On April 1, a secured, electronic ballot shall be activated on the Society’s website,
along with instructions for electronic voting. The ISOPRS’s administrative office will mail or fax a ballot to
those ISOPRS members who have previously indicated they do not have Internet access. All ballots must
be electronically submitted to the website or received in the post by the Secretary on or before midnight
Indian Standard  Time (GMT+5) of April 30 to be counted. The Secretary shall tally the votes and send
the results to the Society Manager for posting on the Society's website by May 15. A plurality of the
votes cast is needed for election. In the event of a tie, the election shall be decided prior to May 15 by a
majority vote of the current number of Board members.  
Section 3. Newly elected Officers and Directors will assume their office on July 1.  


ARTICLE VIII. Standing Managing Committees
Section 1. Executive Committee. The Executive Committee, which consists of the Officers, shall make
decisions and take actions on behalf of the Board in between Board meetings. The President shall call
meetings of the Executive Committee. All Board of education members are also members of this
committee.
Section 2. Nominating Committee. The Nominating Committee shall be responsible for determining suitable
candidates for election as Officers and Directors to the Board of Directors. It shall consist of five
members. The President shall appoint a Chair plus two members with the approval of the Board of
Directors. Two members shall be nominated and elected by the membership at the Annual General
Meeting.  
Section 3. Planning Committee. The Planning Committee shall be responsible for recommending the overall
scientific and educational programs of the Societyl. It shall work in concert with the Board of Directors in
developing the Society’s Strategic Plan.  
Section 4. Publications Committee. The Publications Committee shall be responsible for oversight and
management of all publications of the Society. They will work in concert with the Editorial Board of the
Society’s journal.  
Section 5. Membership Committee. The Membership Committee shall be responsible for evaluating the
needs of the membership and recommending appropriate ways to meet those needs. The committee will
develop methods and programs for active membership recruitment and retention.  
Section 6. Public Affairs Committee. The Public Affairs Committee shall be responsible for developing and
recommending means of communicating the accomplishments and events of the Society to the medical
community and where appropriate, to the public at large.  
Section 7. Development Committee. The Development Committee shall be responsible for pursuing
appropriate federal, foundation, corporate, and private funding to support the work of the Society.  
Section 8. Finance Committee. The Finance Committee shall assist the Treasurer in maintaining the
financial health of the Society and shall be chaired by the Treasurer.  
Section 9. Membership and Term of Service. All members appointed or elected to all Standing Committees
of the Society, except the Executive Committee, shall serve until the close of the next Annual Business
Meeting. Unless specified, all members and Chairs of committees will be nominated by the President and
appointed by the Board of Directors.  
Section 10. Education committee. It is the most important committee. All directors of educational
subcommittees form this committee(26 members) They elect 5 members to the Board of education.  

ARTICLE IX. Membership Meetings
Section 1. Annual General Meeting Time, Place, and Purpose. The Annual General Meeting of the Society
shall be held at such time and place as may be selected by the Board of Directors and stated in the
Notice of Meeting. The Annual General Meeting shall include the installation of Officers and Directors and
the transaction of such other business as may properly be brought before the membership.  
Section 2. Notice of Meetings. The Society Manager shall give notice of all Society meetings stating the
place, day, and hour of the meeting and, in case of a Special Meeting, the purpose for which the meeting
is called. Such notice of special meetings shall be not less than ten nor more than fifty days before the
date of the meeting. Notice of the Annual General Meeting is to be given no later than the prior Annual
General Meeting.  
Section 3. Quorum. A quorum for transaction of business shall be not less than 10% of the total
membership in good standing.  
Section 4. Voting and Representation. Each member who is present shall be entitled to one vote one
member to the board of directors at all ISOPRS meetings. A membership roll showing the list of members
as of the record date, certified by ISOPRS's Secretary, shall be produced at any meeting of the members
upon request. All persons appearing on such membership roll shall be entitled to vote.  

ARTICLE X. Amendments
Section 1. Amendments of the bylaws may be proposed by a majority of the Board of Directors or by a
petition, sent to the Secretary, bearing the signatures of at least 15 members in good standing.  
Section 2. Notice of proposed amendments, shall be posted to the Society's website on or before March
1. The Society's administrative office shall mail or fax a copy of these materials and the slate of
nominees, described in Article VII, Section 1, to those ISOPRS members who have previously indicated
they do not have Internet access. On April 1, a secured, electronic ballot shall be activated on the
Society's website, along with instructions for electronic voting. The Society's administrative office will
mail or fax a ballot containing the proposed changes and the slate of candidates, described in Article VII,
Section 2, to those ISOPRS members who have previously indicated they do not have Internet access.
All ballots must be electronically submitted to the website or received in the post by the Secretary on or
before midnight Indian Standard  Time (GMT+5) of April 30 to be counted. The Secretary shall tally the
votes and send the results to the Society Manager for posting on the Society's website by May 15.  
Section 3. In the event of an urgent requirement for an amendment, the Board of Directors, by a two-
thirds vote, may authorize posting a proposed amendment to the members at any time. Notice of
proposed amendments shall be posted on the Society website for a 30-day period prior to balloting. At
the end of the posting period, a secured electronic ballot shall be activated on the Society’s website,
along with instructions for electronic voting. The Society’s administrative office shall mail or fax
appropriate information and a ballot to those ISOPRS members who have previously indicated they do
not have Internet access. All ballots must be electronically submitted to the website or received in the
post by the Secretary within 30 days of the opening of balloting. The Secretary shall tally the votes and
send the results to the Society Manager for posting on the Society's website.  
Section 4. All amendments of the bylaws require an affirmative vote of two-thirds of the members in
good standing who submit valid ballots.  











ARTICLE XI. Indemnification
The Society shall defend and indemnify any qualified person against any threatened, pending, or
completed legal action resulting from actions taken in good faith on behalf of the Society. Qualified
persons shall be present and former officers, employees, and officially elected or appointed members of
boards, councils, committees, and other components of the Society.  
Indemnification will not be provided to any person who shall be adjudged in a legal action to be liable for
negligence or willful misconduct in the performance of duty, or when such person did not reasonably
believe that the action was within the law and in the best interests of the Society.  
Indemnification shall cover cost of defense and any judgments, fines, and amounts paid in settlement
actually and reasonably incurred by a qualified person, up to a limit of one-million dollars in any single
case except in circumstances expressly prohibiting such limitation under the law.  Such indemnification
shall be in accordance with the established policy of the Society.  
ARTICLE XII . Other Provisions
Section 1. The fiscal year of the Society shall be on a calendar year basis (January 1 to December 31).  
Section 2. The Society shall be governed by these bylaws, the bylaws shall take precedence always.  
ARTICLE XII. Dissolution of the Council
In the event of the dissolution of the Society, the Board shall give all its assets to one or more nonprofit,
tax-exempt organizations. If the Board cannot decide, the decision shall be made by the applicable Court
in the city of Bombay, India.